Supercharge Your Ambassador Workflow: 7 Ways BrandChamp + Zapier Make Life Easier

At BrandChamp, our goal is to help you spend less time on manual work and more time building real relationships with your ambassadors. One of the best ways to save time is by using automation and that’s where Zapier comes in.

Zapier is a no-code platform that lets you connect BrandChamp to thousands of other tools you already use, like Slack, Google Sheets, Klaviyo, or Airtable.

Today, we’re excited to share that that this integration has expanded from 4 to 7 powerful triggers, giving you even more ways to automate your workflows and keep everything in sync.

What is Zapier?

Zapier makes it easy to connect different apps together without writing a single line of code.

When something happens in BrandChamp, like a new applicant applies or a reward is earned; Zapier can automatically trigger an action in another tool.

For example:

• When an ambassador submits a task, it can create a new row in a Google Sheet.
• When a referral sale is recorded, it can send a thank-you email automatically.

It’s like having a virtual assistant working behind the scenes 24/7.

All 7 Zapier Triggers

Here’s a quick look at all the triggers you can use to build time-saving workflows:

1.  Applicant Applied
Fires when someone applies to join your program.
Example: Instantly alert your team in Slack about new applicants.

2. BrandChamp Added
Fires when an applicant is approved or restored.
Example: Add new ambassadors to your email list for onboarding.

3. BrandChamp Removed
Fires when a BrandChamp is removed from your program.
Example: Update your CRM or remove them from special groups.

4. BrandChamp Updated
Fires when any ambassador detail is updated.
Example: Sync profile changes automatically to your database.

5. Task Status Updated
Fires whenever a task’s status changes, like moving from pending to approved.
Example: Notify your team that content is ready for review.

6. Task Submitted
Fires when a task is submitted by an ambassador.
Example: Log submissions in a Google Sheet or create a Trello card.

7. Transaction Recorded
Fires when a transaction, like a referral sale, is recorded.
Example: Send a thank-you email and update rewards tracking.

You can also explore the BrandChamp app on Zapier’s integration page.

Why Use Zapier Automation for your program?

With automation in place, you can:

• Save Hours: Automate repetitive admin tasks.
• Respond Faster: Keep ambassadors engaged with instant actions.
• Stay Organized: Sync data across all your systems.
• Reduce Errors: Minimize manual data entry.

With 7 triggers to choose from, you can create workflows that fit exactly how your team operates.

Whether your team is small or scaling fast, automation frees you to focus on big-picture growth instead of chasing down details. The result? Happier ambassadors, smoother operations, and more time to build meaningful connections.

Workflow Examples to Inspire You

Here are a few ideas to get you started:

• Welcome New Ambassadors Automatically:
  When someone is approved, Automatically add them to your CRM and trigger a welcome email series.
• Track Task Submissions in Real Time:
  When a task is submitted, create a Google Sheet row to track all submissions.
• Celebrate Every Sale:
  When a transaction is recorded, notify your sales or marketing team in Slack to celebrate the win.
• Keep Your Database Up to Date:
  When a Ambassador updates their profile, automatically sync the info to your customer records.

How to Get Started

It only takes a few minutes to connect the two platforms. Here’s how it works at a high level:

• Pick Your Trigger: Choose the event that kicks off the automation (like “Task Submitted” or “Transaction Recorded”).
• Set Your Action: Decide what you want to happen in another app (for example, sending an email, updating a spreadsheet, or posting to Slack).
• Connect Your Accounts: Link your accounts together in Zapier.
• Test & Activate: Test your Zap to make sure everything works as expected.

Once your Zap is turned on, it will run automatically in the background.

For step-by-step instructions and screenshots, visit our Zapier Integration Guide in our Knowledge Base.

Unlock Even More Potential with these triggers

Your ambassador program should feel effortless, for you and your team. With this expanded workflow, you can automate busywork, stay organized, and focus on what matters most: building a thriving community.

Whether you’re welcoming new ambassadors, tracking engagement, or rewarding referrals, Zapier helps you connect every piece of your workflow seamlessly. No more spreadsheets, manual updates, or time-consuming follow-ups.

The result?

• Faster response times.
• More consistent data across all your tools.
• Happier, more engaged ambassadors.

When you combine powerful ambassador tools with automation flexibility, you unlock a smarter, more connected way to run your program and set your brand up for long-term success.

Ready to start automating your workflows?